Manage Course Authoring Roles

Tags: educator how-to

This article covers the course authoring roles introduced in the Verawood release. Whether these roles or the ones described in Add Course Team Members apply to your course team depends on whether Course Authoring is enabled for your site.

Note

This feature is not enabled by default, and must be enabled by your site administrator. See: Enabling RBAC in Verawood for instructions on how to enable it. For more on what’s included in this release, see Introducing More Granular Team Management.

Course Roles

Courses use roles to control what each team member can do. See Course Authoring Roles Under the New Roles and Permissions System for more detail on the following course roles:

• Course Admin

• Course Staff

Access the Roles and Permissions Console

The Roles and Permissions console can be opened from the Studio home page. A filtered view, scoped to a specific course, can be accessed from the course Settings menu.

To open the console for a specific course:

1. In Studio, open the Settings menu for your course.

2. Select Roles and Permissions. The console opens in a new browser tab, filtered to show only this course’s team.

   

Find and Audit Team Members

Once you open the console, your course team is shown in the Team Members tab. The tab lists all users with a role assignment on this course. Use the search bar and filters to find a specific user.

Select the option in the Actions column to open a user’s audit view, which lists all of their role assignments.

For a detailed description of the console and its filters, see Use Roles and Permissions Console.

Assign a Role

Only Course Admins and global site admins can assign roles.

1. In the Roles and Permissions console, select Assign Role.

   

   This opens the Assign Role wizard.

2. In Step 1: Who and Role, enter one or more usernames or email addresses, separated by commas. Select the role to assign.

   

   Users must have an existing account. If any entry does not match a user, the input shows an error for that entry and blocks the flow until corrected.

3. Select Next. If all users are valid, the wizard moves to Step 2.

4. In Step 2: Where It Applies, select one or more courses to apply the role to. Use the search bar or Organization filter to find a specific course.

   

   Note

   The courses and organizations available in this view reflect where the Course Authoring feature is enabled by your site administrator. If a role assignment doesn’t seem to take effect, check with your site administrator.

5. Select Save. After saving, the new role assignments appear in the Team Members table and a confirmation message is shown.

Remove a Role

Course Admins and global site admins can remove role assignments.

1. In the Team Members tab, find the user whose role you want to remove and select the option to open their audit view.

2. In the user audit view, find the role assignment to remove and select the option to remove the role assignment in the Actions column.

   

3. Review the confirmation message and select Remove to confirm, or Cancel to keep the current assignment.

Note

A role assignment tied to a course where the Course Authoring flag is disabled still appears in the Team Members table and the user audit view. The option to remove it is unavailable, with a message explaining why.

Note

You cannot remove your own admin role. If you need to revoke your own access, another user with the required permissions must do it.

See also

Use Roles and Permissions Console (how-to)

Guide to Course Team Roles (reference)

Add Course Team Members (how-to)

Manage Library User Access (how-to)

Manage Course Beta Testing (how-to)

Assign discussion roles (how-to)

Maintenance chart

Review Date	Working Group Reviewer	Release	Test situation
2025-07-30	eduNEXT	Verawood	Pass

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